Town Meeting Minutes
Minutes from Town Meeting
September 8, 2015

        President John P. Griffin, Sr. called the meeting to order at 7:00 p.m.  Present were Town Commissioners Charles M. Rhodes, Jr. and Edward C. Raffetto, Town Attorney Karen Ruff and Town Administrator, Nancy J. Lindyberg. See attendance sheet for other attendees.  President Griffin dispensed with the Pledge of Allegiance.  The minutes from the August 3, 2015 meeting were approved as submitted.

Solar Solutions
:  Mr. Amol Kapur from Solar Solutions gave a presentation and explained the intent of Solar Solutions to build a solar plant in Elkton, Maryland to service and provide electric to the surrounding communities.

Committee Reports:


Planning & Zoning: Commissioner Raffetto said that the next Planning & Zoning meeting will be September 14, 2015 at 7:00 p.m.

Board of Appeals:
  Nothing to report

Budget Status Report
:  Each Commissioner had a copy to review.

Unfinished Business:
 

Brickwork at the Front of the Town Hall:  Bill Price of B&K Landscaping presented two proposals regarding the brickwork at the front of the Town Hall.  One proposal was to repair the steps and walkway using the existing bricks and installing a fabric and River Jack stone between the side of the building and sidewalk to allow water to drain on top of the ground from downspouts to sidewalk at a total cost of $1,880.00.  The second proposal is for the aforementioned work on the sidewalk, but installing a 4" pipe from downspouts to edge of sidewalk, approximately 4" deep into the ground at a cost of $1,840.00.  Either way would prevent water from washing out the sidewalk again.  Town Attorney is going to call MHT and get their opinion on the work.

319 Main Street:
Town Planner, Chris Jakubiak, has been working with the State's Attorney's Office regarding the citations served on PNC Bank, via their Resident Agent, and a trial date has been set for October 1, 2015.  Town Attorney Karen Ruff stated that the outcome will be contingent on the appearance of PNC Bank due to the fact that PNC's Resident Agent apparently refused the citations because we have not received the Return Receipt green card.  Ms. Ruff and Mr. Jakubiak are going to continue to work on this situation.

Other
:  None

New Business:


Correspondence Received:
  The Town received a Certificate of Membership from Maryland Municipal League.
The Commissioners received an invitation to the Five Year Anniversary and Grand Opening of the Queenstown Bank, Church Hill Branch, on Friday, September 11, 2015 beginning at 11:00 a.m.
The Town received a notice and invitation to the ESAM dinner on September 15, 2015 which is being held at the Courtside Seafood Restaurant, 201 Trenton Street, Cambridge, Maryland.
The Town received a letter from Maryland Department of Transportation regarding their Capitol Program Tour meeting, which is being held September 22, 2015 at 2:00p.m in the Commissioner's Meeting Room in the Liberty Building in Centreville.

Council of Governments Meeting:
  The next COG meeting is Wednesday, September 9, 2015 at N. Liberty Street, Centreville. Maryland.

DSI, Inc. Proposal for the North Pump Station Effluent Meter Project
:  DSI, Inc. submitted a proposal for the installation of the effluent meter at the north pump station at a cost of $47,811.00.

Town Engineer's Letter Regarding DSI Proposal
:  The Town received a letter from Messick & Associates, Town Engineer, Wayne Newton, regarding the DSI, Inc. proposal.  Mr. Newton stated that they reviewed the bid information supplied by DSI, Inc. and contacted prior clients, who all gave excellent remarks and opinions of their relationship with DSI, Inc.  Therefore, due to the aforementioned information and the fact that DSI's bid is $20,061.00 less than the bid received by Calvert Utilities, Mr. Newton recommends that the Town award the contract to DSI, Inc. 

Agreement with DSI Regarding North Pump Station Effluent Meter Project
:  An agreement was drafted with DSI, Inc. and the Town, but this is the agreement that was included in the bid package.  There are a few changes that need to be made within the contract before it can be signed by both parties.

Resolution No. 118/15 Waiving the Town's Competitive Bidding Process
:  Town Attorney, Karen Ruff explained Resolution No. 118/15 waiving the Town's competitive bidding process.  Commissioner Rhodes made a motion to introduce Resolution No. 118/15.  Commissioner Raffetto seconded the motion.  The motion passed 3-0.  Commissioner Rhodes made a motion to adopt Resolution No. 118/15.  Commissioner Raffetto seconded the motion.  The motion passed 3-0.

Other:
  None

Sewer System:

Flow Reports:  Each Commissioner had a copy of the report.

Emails from Don Reed and Jay Jarrell (MES):
  On August 12, 2015 Jay Jarrell sent an email stating that there was a grease build up at the North Influent Pump Station. A pump truck was on site that day to pump out and remove the grease. It is something that we do every year
.
Don Reed sent an email on August 22, 2015 relating that after they chlorinated the walls of the tank, we have passed for the month and the results are back to normal.
Jay Jarrell sent an email on August 26, 2015 stating that B&K Plant Farm took care of the trees, filled in the holes, & mowed down the side of the lagoon berm. They did a really good job.

Other:
    None

Comments:
  None

Commissioner Rhodes made a motion to adjourn the meeting.  Commissioner Raffetto seconded the motion.  The motion was passed 3-0.  The regular session was adjourned at 8:15 p.m.

The next Town Meeting will be Monday, September 21, 2015 at 7:00 p.m.

Respectfully submitted,


Nancy J. Lindyberg
Town Administrator/Clerk

I hereby certify that the forgoing is a true and accurate record of the open Town Meeting held by the Town Commissioners of Church Hill on Tuesday, September 8, 2015 at 7:00 p.m.

John P. Griffin, Sr., President